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Privacy Policy

1) Introduction

This Privacy Policy applies to uludagsign.com, operated by the Bursa Uludağ University Student Interest Group in Neurology (Bursa Uludağ SIGN).
We are a non-profit student organization, formally affiliated with the American Academy of Neurology (AAN).

We are not a company and do not engage in commercial activities. Our website is used only to:

  • share academic content,

  • organize free events,

  • and provide a community platform for students and members.

We respect your privacy and process personal data in compliance with the Turkish Law on the Protection of Personal Data (KVKK, Law No. 6698).

Data Controller: Bursa Uludağ University Student Interest Group in Neurology (Bursa Uludağ SIGN)
Faculty Advisor: Prof. Dr. Necdet Karlı
Privacy Contact: uludag.sign@gmail.com

 

2) Hosting and Wix Platform

Our website is built and hosted on Wix.com Ltd. (“Wix”).

  • Wix provides the infrastructure for accounts, event registrations, and community features.

  • Your personal data may be stored in Wix’s databases and applications.

  • Wix acts as a Data Processor (Veri İşleyen) on our behalf, while Bursa Uludağ SIGN remains the Data Controller (Veri Sorumlusu).

  • Wix stores personal data on secure servers and applies its own protection standards.

You can read Wix’s Privacy Policy here: https://www.wix.com/about/privacy

 

3) What Personal Data We Collect

We collect only the minimum data needed:

  • Account Information: name, email, password (hashed).

  • Profile (optional): avatar, institution, or role (if you provide).

  • Event Registration: name, email, and basic participation details.

  • Community Content: comments, likes, and other activity you share publicly.

  • Technical Data (automatic): IP address, browser, device/OS, session duration, pages visited.

  • Embedded Media: podcast/video providers may collect your IP and set cookies when content is loaded.

We do not intentionally collect sensitive personal data (health, religion, ethnicity, etc.).

 

4) Purposes and Legal Bases (KVKK)

We process your personal data only for:

  • Membership & Services – managing accounts, comments/likes, event registrations (KVKK Art. 5/2-c).

  • Website Safety & Improvement – preventing misuse, ensuring security, and analyzing general usage (KVKK Art. 5/2-f).

  • Legal Compliance – responding to lawful authority requests (KVKK Art. 5/2-ç).

  • Consent-Based Activities – newsletters, optional cookies (KVKK Art. 5/1). You may withdraw consent anytime.

 

5) Cookies

  • Essential cookies: login, session, and security.

  • Non-essential cookies: analytics (with your consent).

  • Third-party cookies: placed by podcast/video services when embedded content is used.

You may manage cookies in your browser or (if available) via our consent banner.

 

6) Public Profiles and Community Content

  • Member accounts are public by design. Your name, avatar, and community activity (comments, likes) are visible to others.

  • If you delete your account, your profile is hidden, but previous content may remain to preserve discussion continuity unless law requires removal.

 

7) Storage, Sharing, Transfers

  • We do not sell your personal data.

  • Data may be shared only with:

    • Wix.com (hosting provider, Data Processor),

    • Event Partners (if necessary for event logistics),

    • Authorities (if required by Turkish law).

International Transfers:
Wix servers may be outside Türkiye/EEA. Transfers happen under KVKK Art. 9, based on adequacy decisions, safeguards, or your explicit consent.

 

8) Data Security

  • Wix implements technical/organizational security measures.

  • Bursa Uludağ SIGN only accesses data via Wix’s admin panel with limited access.

  • In case of a breach, both Wix and Bursa Uludağ SIGN will notify the KVKK Authority and affected users as required by Art. 12.

 

9) Data Retention

  • Accounts: while active.

  • Event registrations: until the event ends + short audit/legal period.

  • Community content: retained as part of discussions unless legally required to remove.

  • Logs/analytics: short-term use, then deleted or anonymized.

 

10) Your Rights under KVKK (Art. 11)

As a data subject, you have the right to:

  1. Learn whether your data is processed.

  2. Request details about processing.

  3. Learn the purpose and compliance.

  4. Know recipients (domestic/abroad).

  5. Request correction of incomplete/inaccurate data.

  6. Request deletion/destruction (Art. 7).

  7. Ask for recipients to be notified of corrections/deletions.

  8. Object to negative results from automated systems.

  9. Claim compensation for damages caused by unlawful processing.

How to Apply (Art. 13):

  • Send your request in Turkish to uludag.sign@gmail.com.

  • We respond within 30 days.

  • If costs occur, the official KVKK tariff applies.

  • If unsatisfied, you may complain to the KVKK Authority.

 

11) Children’s Privacy

  • Not for children under 13.

  • Ages 13–18 may use the site only with parent/guardian consent.

 

12) Third-Party Services

  • Our site may link/embed third-party platforms (e.g., podcast players).

  • Their policies apply – please review them separately.

 

13) Automated Decision-Making

We do not use personal data for automated decision-making with legal or significant effects.

 

14) Changes

  • Minor updates → effective immediately when posted.

  • Major changes → announced via website/email.

 

15) Contact

Data Controller: Bursa Uludağ University Student Interest Group in Neurology (Bursa Uludağ SIGN)
Email: uludag.sign@gmail.com

 

Last Revised: September 30, 2025

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